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MARCH 2008
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NAME
The name of the Society shall be the South
African Society of Occupational Health Nursing
Practitioners, hereafter referred to as
SASOHN.
1. DEFINITIONS
1.1 Constitution - Is the
Constitution of SASOHN, as amended from
time to time, which shall govern the functioning
and activities of the Society.
1.2 Rules of Procedure
– Is the standard
for conducting specific actions.
1.3 Regional Societies
- Previously called Sub-Regional
Societies, are representative units of SASOHN,
established in various regions as per the
Constitutional Rules of Procedure.
1.4 Regional Committee
– The Regional Committee shall
be elected as per the Regional Society's
Rules of Procedure and will include but
not be limited to the following portfolios:
Chairperson, Treasurer, Secretary, Regional
Executive Representative, Regional Educational
Representative and Regional Society PRO.
1.5 SASOHN Executive Committee
- The Executive Committee shall
consist of a minimum of one and an optional
second Representative from each Regional
Society. The SASOHN Executive Committee
shall elect from amongst its members, the
Vice-President, Secretary and Treasurer.
1.6 SASOHN Executive Office Bearers
– President, Vice-President, Treasurer
and Secretary.
1.7 The SASOHN Educational Representative
– is a full member who shall be
nominated for his/her expertise in Education
and hold the necessary qualifications in
Occupational Health and Education and may
be from any Regional Society.
1.8 Membership – Membership
categories shall be as set out in this Constitution.
1.9 Membership Fee -
Each SASOHN member (except retired Honorary
Life Members) shall pay the annual membership
fee due, as proposed by the SASOHN Executive
Committee and approved by the members at
the AGM.
1.10 Rotating Member/ Observer
– Is a SASOHN Regional Society
member who attends a SASOHN Executive Committee
meeting as an observer on an occasional
basis.
2. GOAL
2.1 The goal of SASOHN as set out
in this Constitution is to promote the professional
role and status of its members through
the following objectives:
2.1.1 Promoting Occupational Health Nursing
in South Africa.
2.1.2 Developing a network of professional
expertise and support. Promoting Occupational
Health Practice within the South
African legislative framework.
2.1.3 Promoting public relations, liaising
with national and international organisations
and acting as spokesman for the
Occupational Health Nursing Practitioners
of South Africa.
2.1.4 Promoting training and education
of Occupational Health Nursing Practitioners
by advising stake holders on formal and
informal educational programmes, including
continuing professional development and
advising tertiary institutions on the
requirements for training of Occupational
Health Nursing Practitioners.
2.1.5 Identifying, promoting and conducting
Occupational Health Research.
2.1.6Setting and maintaining a high standard
of professional practice and conduct
3. CRITERIA FOR CATEGORIES OF MEMBERSHIP
3.1 Full Member:
Registered Professional Nurses actively
participating in any field of Occupational
Health (in the Republic of South Africa),
who are current paid up members of SASOHN
and SANC.
3.2 Honorary Life Member:
Honorary Life Membership is awarded, as
per the set Criteria in the SASOHN Rules
of Procedure, to a member who has served
with distinction in any field of Occupational
Health Nursing. The right to award Honorary
Life Membership resides with the SASOHN
Executive Committee whose decision regarding
the matter shall be final
3.3 Affiliated Member:
3.3.1. Any Health Professional other
than a Registered Professional Nurse (e.g.
Physiotherapist, Occupational Therapist,
etc.) in any other field related to Occupational
Health, or Occupational Health Nursing Practitioners
registered and working in other countries,
or Enrolled Nurses practising Occupational
Health in South Africa.
3.3.2 Registered Professional Nursing
Practitioners who have ceased practising
as an Occupational Health Nursing Practitioner,
but who remain paid up members of SASOHN
(Non-practicing member).
3.3.3 These members shall pay annual
membership fees and shall actively participate
in the activities of the Society, but shall
not have a vote or hold Executive Office
in the Society.
3.3.4 Affiliated members shall not be
covered by Professional Indemnity Insurance.
4. TERMINATION OF MEMBERSHIP
4.1 Membership shall terminate when membership
fees have not been received by the default
date, but will be re-activated
when proof of payment is received. Professional
Indemnity Insurance will lapse for any period
that a member is not paid up.
4.2 Any person who no longer meets the
criteria for membership shall cease to be
a member of SASOHN.
5. MANAGEMENT OF THE SOCIETY
5.1 The management of SASOHN shall be
the responsibility of the SASOHN Executive
Committee (ref definitions).
5.2 Regional Societies may elect two
Representatives to the SASOHN Executive
Committee but the Regional Society shall
still only have one vote and only one of
these Representatives may be elected as
an Executive Office Bearer. These two members
shall have full Executive Member status.
5.3 A rotating member from any Regional
Society may attend a SASOHN Executive Committee
meeting as an observer.
5.4 Part of, or all of the cost, as determined
by the SASOHN Executive Committee (refer
to SASOHN Rules of Procedure) from time
to time, of one Regional Representative
may be borne by SASOHN and expenses for
the second and rotating members shall be
borne by the Regional Society.
5.5 The President shall not represent
his/her Regional Society. An alternative
Regional Representative shall be elected
from the same Regional Society as the President.
The Vice President/ Treasurer/ Secretary
may represent their Regional Society or
if the Regional Society members so desire,
they may elect an alternative Regional Society
Representative. The extra cost will be borne
by the Regional Society. One vote per Region
shall remain.
5.6 The immediate Past President shall
serve in an advisory capacity without voting
rights for one year. All travel and accommodation
costs incurred by the Past President will
be paid by SASOHN.
5.7 The SASOHN Educational Representative
shall have no vote, unless he/she is also
the Representative of his/her Regional Society.
6. CRITERIA FOR ELEGIBILITY TO
SERVE AS A SASOHN EXECUTIVE MEMBER/ SASOHN
EXECUTIVE OFFICE BEARER/ SASOHN EDUCATIONAL
REPRESENTATIVE
6.1 All SASOHN Executive Committee Members
shall be South African citizens, OR have
been resident in South Africa for a period
of at least 5 years. SASOHN Executive Committee
Members shall meet the criteria for full
membership, be proficient in English, must
have actively participated in the Occupational
Health Nursing field for a period of five
(5) years, of which at least two (2) years
were served at Regional Society Committee
level.
6.2 SASOHN Executive Committee Members
shall hold a post basic qualification in
Occupational Health Nursing or have been
actively involved in Occupational Health
Nursing for 5 years.
6.3 The Office Bearers of the SASOHN
Executive Committee shall all be in possession
of an additional qualification in Occupational
Health Nursing.
6.4 The SASOHN Educational Representative
shall be in possession of a post basic qualification
in Occupational Health Nursing as well as
an additional qualification in Training/
Education.
6.5 The Office Bearers of the SASOHN
Executive Committee shall have served for
at least one term of office (2 years) on
the SASOHN Executive Committee before being
eligible for election as an Office Bearer.
6.6 In the event of a SASOHN Executive
Committee Office Bearer/ Educational Representative
not completing his/her term of office (2
years), the vacant position shall be filled
for the remaining period by a member nominated
by the SASOHN Executive Committee.
6.7 In the event of an SASOHN Executive
Committee Office Bearer/ SASOHN Educational
Representative who no longer meets
the requirement in terms of the criteria
for full member (ref Section 3.1) during
their term of office may complete such term
of office.
6.8 Any other vacancy on the SASOHN Executive
Committee shall be filled as determined
by the Regional Society Committee according
to the Regional Society Rules of Procedure.
7. TERM OF OFFICE OF THE SASOHN
EXECUTIVE COMMITTEE, OFFICE BEARERS AND
SASOHN EDUCATIONAL REPRESENTATIVE
7.1 The term of office of the SASOHN
Executive Committee Office Bearers (President,
Vice-President, Secretary and Treasurer)
and the SASOHN Educational Representative
shall be two (2) years with eligibility
for re-election for a further period of
two (2) years (a maximum of 4 years).
7.2 Members may be re-elected to any
previously held position, provided they
have had a two (2) year period of absence
from that Office.
7.3 The outgoing Treasurer shall serve
in a mentoring capacity, with travel and
accommodation costs covered by SASOHN, during
the hand-over process, as approved by the
SASOHN Executive Committee.
8. FUNCTIONS AND RESPONSIBILITIES
OF THE SASOHN EXECUTIVE OFFICE BEARERS AND
EXECUTIVE COMMITTEE MEMBERS
8.1 SASOHN Executive Office Bearers
8.1.1 Functions of the President:
a) Shall preside over all meetings or
when unavailable instruct the Vice-President
to fulfil the required responsibilities.
b) Shall represent SASOHN at all national
and international events as per invitation
or where his/her attendance is required.
c) Shall maintain order at meetings.
d) Shall prepare, present and submit
an annual report on the activities and achievement
of the goals of SASOHN.
e) Shall at all times promote the profile
of the Occupational Health Nursing Profession.
f) Shall not have a deliberative vote
but shall have a casting vote in all decisions
relating to the business of the Society
to be taken by the Executive Committee.
g) Shall on completion of term of office,
advise the successor of responsibilities,
role and functions and hand over all documents
related to the portfolio of the President.
8.1.2 Functions of the Vice-President:
a) Shall assume the office of President
should the President be unable to be present
or no longer able to continue as President
for what-so-ever reason.
b) Shall assist the President when and
where necessary.
c) Shall keep and maintain a register
of current SASOHN Executive Committee Members
with information regarding occupation, qualifications
and membership of other nursing bodies,
and proof of current membership of SANC
and SASOHN for the year by 28 February of
each year.
d) Shall keep a record of all professional
bodies/societies both national and international
with which SASOHN maintains contact.
e) Shall on completion of term of office,
advise the successor of responsibilities,
role and functions, and hand over all documentation
related to the portfolio of the Vice-President.
8.1.3 Functions of the Secretary:
a) Shall deal with correspondence, maintain
records of all meetings and circulate notices
convening meetings one month in advance
of each meeting.
b) Shall maintain and distribute the
SASOHN Executive Member contact list and
circulate to all Regional Societies via
the Regional Representatives.
c) Shall be responsible for the accommodation
and venue requirements for all SASOHN Executive
Committee meetings except the meeting preceding
the AGM.
d)Shall notify all SASOHN Portfolio holders
to submit reports two weeks prior to the
SASOHN Executive Committee meeting and collate
all reports for distribution at the SASOHN
Executive Committee meeting.
e) Shall keep a record of attendance
at all SASOHN Executive Committee meetings
and the Annual General Meeting.
f) Shall ensure that all meetings are
conducted in accordance with the Constitution.
g) Shall provide the SASOHN Executive
Committee Members with a summary of the
minutes and feedback to the Regional Societies
after each SASOHN Executive Committee meeting.
h) Shall ensure that all SASOHN Executive
Committee Members are issued with a copy
of the Constitution, SASOHN Rules of Procedure
and all other supporting documentation.
i) Shall circulate all documentation
associated with a resolution taken at a
SASOHN Executive Committee meeting to all
relevant parties.
j) Shall follow-up on all resolutions
and circulate required information to all
Executive Committee Members prior to the
next meeting.
k) Shall on completion of term of office,
advise the successor of his/her responsibilities,
role and functions and hand over all documents
related to the portfolio of the Secretary.
8.1.4 Functions of the Treasurer:
a) Shall maintain the financial matters
of the Society by keeping appropriate financial
records as per the SASOHN Rules of Procedure.
a) Shall prepare and arrange for the
disbursement of all monies, and shall deal
with all correspondence in this regard via
the National Office.
b)Shall present a quarterly financial
statement to be countersigned by the President
after approval at each SASOHN Executive
Committee meeting, recording all income
and expenditure for that quarter.
d) Shall obtain authorisation for all
expenditure and investments from the President.
e) Shall prepare and present a budget
for the following financial year for discussion
at the August SASOHN Executive Committee
meeting.
f) Shall submit all financial records
and supporting documentation to the auditor
annually who shall prepare a financial report
for presentation at the Annual General Meeting.
g) Shall present the auditor's financial
report and the proposed budget for the following
financial year at the AGM for approval by
the members.
h) Shall ensure current and updated insurance
cover is in place for all SASOHN assets.
i) Shall serve in a mentoring capacity,
with travel and accommodation costs covered
by SASOHN, during the hand- over period
as approved by the SASOHN Executive Committee.
j) Shall on completion of term of office,
advise the successor of his/her responsibilities,
role and functions and hand over all documentation
related to the portfolio of Treasurer.
8.1.5 Functions of the SASOHN
Educational Representative:
The duties of the SASOHN Educational
Representative will apply as set out in
the SASOHN Rules of Procedure.
8.2 The responsibilities of the
SASOHN Executive Committee shall be as follows:
8.2.1 Take all steps and perform all
activities as may be necessary to implement
the goal and objectives of SASOHN.
8.2.2 Determine annual membership fees
payable by members.
8.2.3 All finances (current accounts,
money market accounts, bursaries, etc.)
of the Society (National and Regional) shall
be managed according to the proposed budgets
in such a manner as may be decided upon
by the SASOHN Executive Committee acting
on behalf of its members or by the members
at the AGM.
8.2.4 Two (2) Executive Office Bearers
(the President and Treasurer) of the SASOHN
Executive Committee shall have signing power
on the bank accounts. The President and
Treasurer shall agree to all transactions.
8.2.5 In the event of non-agreement or
any irregularities detected, the SASOHN
Executive Committee must be informed immediately.
8.2.6 Acquire, hire, hold or dispose
of property and equipment as per inventory
list/record and administer any trust, donation
or bursary as decided by the SASOHN Executive
Committee.
8.2.7 Approve membership fees to affiliated
organisations as may be necessary.
8.2.8 Have the authority to co-opt members
to the Executive Committee on an ad-hoc
basis. Such co-opted members shall have
no vote.
8.2.9 Establish, maintain and update
the SASOHN Constitution, Rules of Procedure
and Criteria as required.
8.2.10 Consider and approve applications
from SASOHN members/ Executive Committee
Members when applying for SASOHN sponsorship/financial
assistance with regard to study, attendance
of national and international seminars,
travel and accommodation. The criteria as
set out in the SASOHN Rules of Procedure
will apply.
9. NOMINATIONS AND ELECTIONS
Nominations and elections shall be conducted
according to the procedure as prescribed
in this Constitution.
9.1 Nominations and election
of the President:
9.1.1 Nominations for President can be
submitted by any Regional Society in accordance
with the requirements stipulated in section
6 of this Constitution. The following procedure
for nomination and election shall be as
follows:
a) Nominations shall be presented at
the August Executive Committee meeting and
shall include a current CV and motivation
signed by a majority of the nominating Regional
Society's Committee.
b) At the August Executive Committee
meeting, the nominees meeting the Criteria
will be announced.
c) The Secretary shall forward the names,
CV's and motivations of nominees before
the 1 st September to all the Regional Society
Representatives.
d)The Regional Representatives shall
present the information related to the nominees
to the members for voting at the Regional
Annual General Meeting.
e) Each region shall elect one person
from the list of nominees.
f) Each Regional Society shall submit
a letter stating the name of the elected
candidate in writing, signed by the majority
of the Regional Society Committee, in a
sealed envelope to the November SASOHN Executive
Committee meeting.
g) The sealed envelope must display the
region's name clearly written on the outside
and shall be handed to the current President
at the SASOHN Executive Committee meeting
which precedes the AGM.
h) The votes will be counted by the President
and at least two (2) Honorary Life members
who are not SASOHN Executive Committee Members.
i) The new elected President shall be
announced at the Gala Dinner the evening
preceding the AGM and will assume office
after the AGM.
j) In the case of a split vote, the SASOHN
Executive Committee shall meet prior to
the Gala Evening and cast the final vote
by closed ballot. At least two (2) Honorary
Life members who are not SASOHN Executive
Committee Members shall count the votes.
9.2 Nomination and election of
SASOHN Executive Committee Office Bearers:
At the end of each term of office of
the SASOHN Executive Committee, the new
Executive Committee Members shall elect
from amongst themselves, immediately after
the AGM, the Vice President, Treasurer and
Secretary.
9.3 Nominations and election
of the SASOHN Educational Representative:
9.3.1 Nominations for the SASOHN Educational
Representative can be submitted by any Regional
Society in accordance with the requirements
stipulated in Section 6. The following procedure
for nomination and election shall be followed:
a) Nominations shall be presented at
the August Executive Committee meeting and
shall include a current CV and motivation
signed by the majority of the nominating
Regional Society's Committee.
b) At the August Executive Committee
meeting, the nominees meeting the Criteria
will be announced.
c) The Secretary shall forward the names,
CV's and motivations of nominees before
the 1 st September to all the Regional Society
Representatives.
d) The Regional Representatives shall
present the information related to the nominees
to the members for voting at the Regional
Annual General Meeting.
e) Each Regional Society shall elect
one person from the list of nominees.
f) Each Regional Society shall submit
a letter stating the name of the elected
candidate in writing, signed by the majority
of the Regional Committee, in a sealed envelope
to the November SASOHN Executive Committee
meeting.
g) The sealed envelope must display the
region's name clearly written on the outside
and shall be handed to the current President
at the SASOHN Executive Committee meeting
which precedes the AGM.
h) The votes will be counted by the President
and at least two (2) Honorary Life members
who are not SASOHN Executive Committee Members.
i) The newly elected SASOHN Educational
Representative shall be announced at the
AGM and will assume office after the AGM.
10. TERMINATION OF TERM OF OFFICE
OF SASOHN EXECUTIVE MEMBERS/ SASOHN EDUCATIONAL
REPRESENTATIVE
10.1 The Member resigns from the SASOHN
Executive Committee.
10.2 The Member's membership is terminated
in terms of this Constitution (ref Section
4).
10.3 If an Executive Committee Member
fails to attend or send another Regional
Society Representative to two (2) consecutive
SASOHN Executive Committee meetings without
timeous notification in writing, to the
President and the Secretary.
10.4 When the term of office expires.
10.5 On death of a member.
11. MEETINGS OF THE SASOHN EXECUTIVE
COMMITTEE
11.1 The SASOHN Executive Committee shall
hold at least two (2) meetings each year
and may in addition hold such further meetings
as deemed necessary.
11.2 The President may at any time convene
a special meeting of the SASOHN Executive
Committee and determine date, time, purpose
and venue of such a meeting.
11.3 The President shall upon written
request, signed by at least half of the
members of the SASOHN Executive Committee
Members, convene a special meeting to be
held within 30 days after receipt of request,
and shall determine date, time and venue
of such a meeting. Such written request
shall state clearly, the purpose for which
the meeting is to be convened.
11.4 A quorum at any meeting of the SASOHN
Executive Committee shall be one more than
half the members of the SASOHN Executive
Committee excluding the President.
11.5 The decision of the majority of
members present at any duly constituted
meeting shall constitute a decision of the
SASOHN Executive Committee provided that
all motions carried, must have a two third
majority in favour of the motion.
11.6 If a quorum is not present within
half an hour of the scheduled time for which
the meeting is called, the President shall
declare the meeting to stand adjourned for
a further thirty minutes. Those members
present shall constitute a quorum and may
transact the business of the meeting provided
that at least two (2) SASOHN Executive Office
Bearers are amongst those present.
12. MEETINGS OF SASOHN
12.1 Annual General Meeting:
12.1.1 The Annual General Meeting of
SASOHN shall be held in November to transact
the following business (notice of which
shall be submitted to all Regional Societies
no later than 60 days before the meeting
is scheduled to take place):
a) Receive from the President, an Annual
Report which will be sent to the Statutory
National Nursing Body.
b) Receive from the Treasurer, the annual
audited statement and the proposed budget
for the following year.
c) Vote on any proposed changes to the
Constitution.
d) Announce the venue and date for the
next Annual General Meeting.
e) Discuss any further business and table
reports from SASOHN portfolio holders and
other stake holders.
f) Introduce new Executive Committee
members.
12.2 Special Meetings:
12.2.1 The President may at any time
convene a special meeting of SASOHN.
12.2.2 The SASOHN Executive Committee
shall, upon written request, signed by at
least 30 members of SASOHN, convene a special
meeting of the Society, to be held within
30 days after receipt of request, and shall
determine date, time and venue of such a
meeting. Such written request shall state
clearly the purpose for which the meeting
is to be convened.
12.3 Quorum requirements at SASOHN
meetings:
12.3.1 At the Annual General Meeting
and any other special meeting, ten members
from the first one hundred and then five
for every hundred members thereafter shall
constitute a quorum.
12.3.2 If a quorum is not present within
half an hour of time for which the meeting
is called, the President shall declare the
meeting to stand adjourned for a further
30 minutes and those members present at
such a postponed meeting shall constitute
a quorum irrespective of numbers present
and may transact the business of the meeting
provided that at least two (2) SASOHN Executive
Office Bearers and 5 other SASOHN Executive
members are amongst those present.
13. HOSTING OF THE AGM AND CONFERENCE
13.1 Regions wishing to host a future
Annual Conference and AGM shall present
a full proposal signed by the majority of
the Regional Society's Committee at the
August Executive Committee meeting. The
Criteria as in the SASOHN Rules of Procedure
will apply.
13.2 In the event of more than one Regional
Society proposing to host the event, a vote
shall be taken by the SASOHN Executive Committee.
14. VOTING
14.1 Full members (ref Section 3.1) and
Honorary Life Members (ref Section 3.2)
shall have voting power.
14.2 Affiliate members do not have any
voting rights.
14.3 The President shall have a casting
vote only except in the case of a split
vote in the election of the new President
(ref. 9.1.1[j])
15. VOTING PROCEDURE
15.1 One vote per individual member,
present or by proxy, at Regional Society
meeting level.
15.2 A proxy vote is a vote cast by a
nominated person on behalf of a member who
is unable to be present to cast his/her
vote in person.
15.3 Proxy vote authorisation must be
written and carry the signature and ID number
of the absent member, the date, the motion
being voted upon, and the name of the nominated
to cast the vote. The person nominated to
exercise the proxy vote(s) must submit this
proof of authorisation to the Regional Chairperson
before the commencement of proceedings.
15.4 The motion carried must be signed
by the majority of the Regional Society
Committee and handed to the President at
the November Executive Committee meeting
by the Regional Representative.
16. AMENDMENTS TO THE CONSTITUTION
16.1 Proposed amendments to the Constitution
with a motivation, signed by the majority
of the Committee of the Regional Society
proposing the amendment, and shall be presented
at the August SASOHN Executive Committee
meeting.
16.2 The SASOHN Secretary shall forward
all proposed Constitutional changes to the
Regional Representatives by the 1 st September.
16.3 The Regional Representatives shall
present these proposed amendments with motivation
to the members of the Regional Societies
for voting.
16.4 The majority vote at the Regional
Society meeting shall constitute that Region's
vote at the AGM.
16.5 The written outcome of the vote,
signed by the majority of the Regional Society
Committee shall be handed to the President
at the Executive meeting preceding the AGM.
16.6 The Constitution shall only be amended
by majority Regional Society votes at the
AGM.
16.7 The South African Revenue Services
shall be notified of all Constitutional
amendments.
17. INTERPRETATION OF THE CONSTITUTION
Any dispute about interpretation of clauses
or wording in this Constitution shall be
resolved by majority vote at an Executive
Committee meeting of SASOHN.
18. NEW REGIONAL PROFESSIONAL
SOCIETIES
Any new group of Occupational Health
Nursing Practitioners wishing to form a
Regional Society of Occupational Health
Nursing Practitioners shall apply, in writing,
to the SASOHN Executive Committee who will
nominate a Regional Society who shall assist
them with a viability study as per established
criteria in the SASOHN Rules of Procedure.
The application and details of this study
shall be forwarded to the SASOHN Executive
Committee for approval.
19. DISSOLUTION OF THE SOCIETY
19.1 Before the disbandment of SASOHN,
consensus will have to be reached by all
categories of members at a special meeting
called for this purpose. The members present
at such special meeting shall form a quorum
provided that all members have received
at least four (4) weeks notice of such meeting.
19.2 All assets, once liabilities have
been met, shall be liquidated and handed
over to a body of choice by the SASOHN Executive
Committee provided that such body has objectives
similar to that of SASOHN and the Receiver
of Revenue grants its approval.
19.3 Dissolution of a Regional Professional
Society of SASOHN shall be in accordance
with the guideline set out in the SASOHN
Rules of Procedure.
20. FINANCIAL MANAGEMENT
20.1 The financial year shall end on
the 31th August each year. All assets and
funds shall be in the ownership of SASOHN
and administered through the Executive Committee,
who will be directly accountable to the
membership.
20.2 An annual financial review shall
be undertaken by an appropriately qualified
auditor.
20.3 The income and property of SASOHN,
howsoever derived, shall be applied solely
towards the promotion of its main object,
or be invested and no portion thereof shall
be paid or transferred, directly or indirectly,
by way of dividend, bonus, or otherwise
howsoever, to the members of SASOHN or to
any person, other than in the course of
undertaking its public benefit activities,
provided that nothing herein contained shall
prevent the payment in good faith of reasonable
remuneration to any officer or servant of
SASOHN or to any member thereof in return
of any services actually rendered to SASOHN.
20.4 There shall at all times be a minimum
of three persons, who are not connected
persons in relation to each other, to accept
the fiduciary responsibility of SASOHN.
For purposes of this clause “connected person
in relation to a person” means any relative
of that person and “relative in relation
to any person”, means the spouse of such
person or anybody related to him or his
spouse within the third degree of consanguinity,
or any spouse of anybody so related.
20.5 SASOHN shall not knowingly be a
party to or permit itself to be used as
part of any transaction, operation or scheme
of which the sole or main purpose is or
was the reduction, postponement or avoidance
of liability for any tax, duty or levy which,
but for such transaction, operation or scheme,
would have been or would have become payable
by any person under current legislation
and/or regulation.
20.6 SASOHN shall comply with such reporting
requirements as may be determined by current
South African legislation and/or regulations.
20.7 Any books of account, records or
other documents relating to SASOHN must,
regardless of whether such documents are
kept in book form or not, be retained and
carefully preserved by Treasurer/ National
Office for a period of five years after
the date of the last entry in any book or
document.
20.8 SASOHN is prohibited from accepting
any donation which is revocable at the instance
of the donor for reasons other than of a
material failure to conform to the designated
purposes and conditions of such donation,
including any misrepresentation with regard
to the tax deductibility thereof.
20.9 SASOHN shall not pay any remuneration
to any employee, office bearer, member or
other person, which is excessive; having
regard to what is generally considered reasonable
in the sector and in relation to the service
rendered.
20.10 All Regional Societies and Discussion
Groups shall adhere to the Guideline to
Prudent Financial Practice for the Regions
of SASOHN as set out in the SASOHN Rules
of Procedure.
21. TITLE AND OFFICIAL LOGO
The Society's title and official logo
may only be altered or reproduced with the
written approval of the SASOHN Executive
Committee.
Signed: S Kruger

Date: 9 November 2007
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