5

MATTERS ARISING

5.1

SCOHN PROFIT

LP reported we cannot transfer profit from workshop into SCOHN account due to Reserve Bank Restrictions and tax requirements on money leaving the country. LP to enquire if we can invest money in SA and use it for her travel costs to ICOH meetings.

5.2

SASOHN RULES OF PROCEDURE (RoP)

SK sent out proposed changes, requesting comments. WC, GC & PN were the only regions who responded. These RoP are the National RoP, governing the management of SASOHN, and are to be used as a basis/guide to develop and write Regional RoP. National CM or HLM – the nominee must comply with the criteria set out in both the Regional and National sections, and must meet the minimum required number of points for each of these 2 sections. When regions nominate a member for either of these awards, they have to submit written motivation and prove how points are scored, and not just tick the relevant blocks, e.g. must provide proof of the article that was published. Regional CoM will be ratified at Exco and awarded by the Regional Chairperson at the National AGM – Regions to carry cost if they want to send members to AGM. KM has proposed some changes to CoM and HLM criteria. KM will send out the document with the proposed changes. Comments must be sent back to KM by 31/8 – if no comments are received by this date, it will be taken that the changes have been accepted.

SK suggested that the OHNP of the Year document also be reviewed. LP suggested that pointers be included into this document to assist Regions when auditing, and this will also assist with providing consistence. It was suggested that SASOHN adjust document to benchmark with OHSAS 18000 standards. KM proposed wording change to Individual OHNP – must be paid up member, and must have worked in clinic for at least 1 year. This was unanimously accepted.

5.5

AWARDS

All plaques from the old OHNP of the Year trophy are being mounted onto wooden shield which will be kept in National office.

A photo of the old trophy will be taken for LP to give to SCOHN.

AD and RJ to return their trophies to National office.

5.3

2009 OBJECTIVES

There were no changes made to the objectives.

Regions need to formulate 2010 objectives, and bring ideas to the Nov Exco meeting for 2010 National Objectives. Also bring Regional objectives for 2010 to November Exco.

5.6

SOCIAL RESPONSIBILITY

SK sent email on proposed ‘Women & Children's' project but all money donated was being sent out of the country, and due to Reserve Bank restrictions the decision was taken to choose another charity/program.

The beaded bag project – no samples have been forthcoming, and due to lack of service of delivery, we may need to abandon this project. SK will wait one more week and then make a final decision.

Jeremy Mansfield from 94.7fm suggested that we participate in the Christmas Wish List – contact will be made with us closer to the time. We will get public promotion from this project.

Promotional gifts – SK will order more – regions to give LS extra orders.

5.7

REGIONAL RULES OF PROCEDURE / MINUTES

SK has received these from most regions – others are first taking them to their AGMs and will send to SK once approved at AGM. SK did grid on regional minutes received. Exco reps responsible for sending to SK. SK re-iterated the need for minutes to be sent to her on a monthly basis.

5.8

UASA Membership

Only 4 SASOHN members have joined. RJ stated that a number of SASOHN members are already UASA members via their workplace. SK to follow up, and has requested RJ to get members names. SK has approached UASA for assistance in SASOHN getting involved with the Mines Health and Safety Act, in particular with regard to Certificate of Fitness. SK stressed that SASOHN cannot help members with wages/HR issues – it is the member's responsibility to enlist the help of a union and not SASOHN.

5.9

NEW GUIDELINES

PN submitted 2 new guidelines – have been sent through to Exco members for comments. KM will discuss changes with BW, guidelines will be updated and sent out again for comment. A date for review will be set and feedback must be given by that date. BW will circulate amended guidelines.

5.10

LOGO

SK to get revised artwork without the blue fill around the lamp. This will be circulated to Exco, and is to be voted on at regional AGM's. Once final design is accepted, we will begin the process of having this logo registered. This process will take about 18 months, but once done, nobody can use the logo without the explicit permission from SASOHN.

5.11

WEBSITE COMPETITION

SK aware of some entries submitted, and is extending deadline until 20 th September, and winners will be announced by the end September 2009. All regions and Exco members encouraged to submit photos.

5.12

LEGAL OPIONIONS – POSITION PAPERS

SK has circulated Certificate of Fitness position paper, and is awaiting the Dispensing Licence one. The intention was never to marginalise the OHNP, but rather to protect them from legal malpractice.

5.13

ASSESSOR'S COURSE

17 th – 19 th August. SASOHN sponsored 8 delegates. MP has more than 10 names from WP who are interested in Assessor's course. KM to send her the required documentation for delegates to fill in, and KM will assess if delegates are eligible to attend course.

5.14

METROFILE

LS received quote for digitising –Only documents to be kept are those that affect the management of the society, e.g. minutes, financials, official communication/correspondence, awards, etc. If we agree to go digitising way, LS to arrange for boxes to be returned to National office, and she will send them back to Regions to sort through. Documents will need to be categorised, e.g. financials, minutes.

6

NEW MATTERS

6.1

HONOURARY LIFE MEMBERSHIP

Application received for posthumous awarding of HLM to Carol ine Naidu. SK presented motivation to members, and the unanimous decision was to make this award to CN. This will be awarded to the family, and will be awarded at Port Natal AGM. SK will attend on 8 September and invitation will be extended to Caroline's family.

6.2

CERTIFICATES OF MERIT

The following nominations have been accepted, and CoMs will be presented to:

6.3

OHNP OF THE YEAR

1 candidate submitted – KM and JM will do the audit.

6.4

CORP OHNP OF THE YEAR

There were no nominees for this category for 2009.

6.5

CONSTITUTIONAL CHANGES

3 proposed changes by WC.

The proposed logo change as well as these proposed changes will be emailed – to be voted on at Regional AGM, and results of voting to be signed by all members of the regional Exco committee, and to be brought to Nov Exco meeting, in a sealed envelope, for ratification at AGM.

SK to send proforma document for voting to all regions.

SK will also send letter requesting time off for members to attend AGM.

6.6

ROLE OF THE OHNP IN MEDICALS – DOL

This has been discussed and covered by the Position Paper.

SK was involved in task team reviewing the Construction Regulations and was able to submit a proposed definition for the Medical certificate of Fitness including the participation of the OHNP under the supervision of the OMP with protocols etc. in place. We will keep members informed.

6.7

FAMILY PLANNING

KM succeeded in getting DoH to endorse a 3-day course in family planning. OCSA running the first course, and depending on success, this course may be opened up to SASOHN members.

6.8

DRAFT DOCUMENT ON REGULATING OCCUPATIONAL HEALTH CENTRES

Exco members to develop/comment on this document, and discuss at February meeting.

7.

FINANCIAL REPORT: Detailed report in pack given to members by CvN

8.

CORRESPONDENCE:

OUT: dealt with throughout the meeting

IN:

KM received letter from member sponsored to Academic Day thanking SASOHN.

9.

SASOHN PORTFOLIO REPORTS ( DETAILED REPORTS INCLUDED IN EXCO PACKS)

9.1

Indemnity

Policy wording has been updated to inform members they will not be covered if conducting functions outside of professional scope. There is one potential claim – no details received yet.

9.2

SASOM

Invitation to AGM and conference received.

9.3

SANC

SK still negotiating with SANC regarding lack of written letter regarding the re-instatement of qualification onto receipts and e-register. Inform members to check if qualifications listed against name or registered against name.

SK sent a copy of the Position Paper.

9.4

Transport

Nil feedback.

9.5

Website

Please look at website and notify SK of any changes needed. Library with all OH related legislation being established on website.

9.6

Dispensing Licence

Position Paper due shortly.

9.7

Education (research)

Topic suggestion for 2010:

Professional development of OHNP (check with KM)

• Negotiating with management
• budgeting
• confidentiality

9.8

Spirometry

KM to liaise with NIOH regarding the members of the spiro committee.

9.9

Journal

LP to write article on TB Workshop to be ready for August for Sept/Oct edition.

JM to write article of SASOHN Social Responsibility – Regions to submit articles to JM by end Nov.

MC to write article on PE Conference within a week after conference.

TB/MP to write advertorial for 2010 conference.

9.10

Audiometry

Database in process of being updated /upgraded. Request sent to members to assist with update.

Audio newsletter ready to be sent out to members on the database. 2 nd newsletter already in process.

Hearing Health Workshop was held recently – KM to forward stats / info.

9.11

Nursing SGB / OHS SGB / ICOH / SCOHN

In handout.

9.12

National Office : Waste Management / SORDSA / SAMOSA / MBOD / Database / Archives

Waste management – Gauteng had meeting with topic of Health Care Waste – LS now on committee of Pharmaceutical Waste Generators

PRO – LS complimented everybody of social responsibility projects

9.13

SASOHN Guidelines

JM to email template to Exco.

9.14

Prof Society Forum

In handout.

9.17

Ripple Effect

Since article on Retrenchment from MC – no further articles received. KM appealed to PO and MP to get students to write articles.

Exco to motivate members to write articles.

9.18

SASOHN Book (under Matters Arising)

KM developed spreadsheet of chapters complete.

KM to contact 3 different publishers for quotes and requirements for publishing – MP to send details of 1 to KM.

9.19

Construction

SK dealt with this during the meeting

9.20

Health Care Workers

MC – no feedback received.

9.21

HIV Clinicians

MN – no feedback received. Exco members encouraged to join HIV Clinicians Society – very informative and beneficial.